Your data room is a unique due diligence tool that provides organisation, structure and ease of use for a lengthy and complex process. During M&A capital raising, tenders and other corporate occasions, there are numerous documents to be reviewed before a decision is made. Combing through all of the information can be time-consuming and prone to error.

Thankfully, there are several key features that can help to make the review process much more efficient. One of the most important is a robust Q&A tool that lets you add comments as well as questions and answers to all documents within the data room in real-time. Other security features include fence view screen locking, screen locking, and encryption. These will help in preventing unauthorized access and reduce the risk of cyberattacks, or breaches that could occur once sensitive data leaves the firewall of your company.

Another essential feature is adjustable https://www.yourdataroom.org/providers-features permission settings, which can be applied based on role, folder and document level. You may want to limit access to or download of spreadsheets only to certain users and allow them to add notes.

If you require more advanced features, look for a provider that has customized security controls. For instance, iDeals allows you to add a custom-designed watermark to every document and to set multiple user permissions including “view only” modes such as fence view and screenshot blocking remote wipe, and up to eight levels of access control. It also supports multiple languages and has redaction built-in.